An employer will not allow access to external survey platforms from the company Intranet and requires Microsoft Forms to be used on its system. The issue is that an employee survey needs to be kept completely confidential from the company, so that it cannot snoop on how many employees have completed it, who they are and what they said.
The option to make Microsoft Forms anonymous will hide the identity of employees completing the survey from those collating the feedback. In itself this isn't particularly helpful as these people are trusted with the information, the issue is to make sure that no one else from the company can directly access the data. My understanding was always that nothing stored on an internal system (unless encrypted) can be considered confidential from the company running that system, so it seems likely that the company would still be able to find out how many people completed the survey and what input they gave. Can any experts here clarify please:
1) Is making a Microsoft Forms survey anonymous completely secure at hiding the identity of participants from the company that owns the system on which it is running?
2) As this is taking place on an internal company system, is there any way to ensure that the company will not be able to access the data submitted via Microsoft Forms, anonymised or not?
The option to make Microsoft Forms anonymous will hide the identity of employees completing the survey from those collating the feedback. In itself this isn't particularly helpful as these people are trusted with the information, the issue is to make sure that no one else from the company can directly access the data. My understanding was always that nothing stored on an internal system (unless encrypted) can be considered confidential from the company running that system, so it seems likely that the company would still be able to find out how many people completed the survey and what input they gave. Can any experts here clarify please:
1) Is making a Microsoft Forms survey anonymous completely secure at hiding the identity of participants from the company that owns the system on which it is running?
2) As this is taking place on an internal company system, is there any way to ensure that the company will not be able to access the data submitted via Microsoft Forms, anonymised or not?
