Christmas Leave Allocation

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2 Oct 2004
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Hi all,

Just wondered how your work place handles staff Xmas leave requests as it’s come up within my team.

Current process is that a member of the team requests leave and if no more than 1 other person is off on that date it’s pretty much always approved except in very specific conditions. Our manager does allow 2 members off, sometimes even 3, but it’s not guaranteed, it also used to be the rule that we couldn’t book the first week of the month off, but that seems to have been relaxed, we also can’t book more than 2 weeks off at the same time without director approval. We also get all bank holidays off.

However, an issue has arisen with booking holiday over Xmas, my team of 5, probably have half, if not less the amount of work to do as usual, but in a support team it’s hard to know what/if anything with break.

2 of my colleagues who had off the dates between Xmas and NYD have booked the same dates for this year, however, our manager has sent us all an email to state that the 2 members who only had the bank holidays off will be given the opportunity to book dates around Xmas off first and they have until the end of November to do so, so those 2 who have submitted requests could potentially wait until the end of November to know if there request has been approved.

Those 2 aren’t particularly happy about this, pointing out that a particular colleague for the last couple of years has booked off the first 2 weeks of August and has done again this year, they’re stating the same rule should apply.

Anyway, interested to know if anyone else works in a fairly small team and how Xmas holiday is handled.
 
There are 4 of us but we only really need 1 person in but we tend to rotate. I had Xmas this year as I was going away so will take new year next year.
It is first come first serve for the rest of the year though but we tend to prioritise those with kids when it comes to school holidays.
 
2 of my colleagues who had off the dates between Xmas and NYD have booked the same dates for this year, however, our manager has sent us all an email to state that the 2 members who only had the bank holidays off will be given the opportunity to book dates around Xmas off first

This bit is definitely fair, but to hold out until November seems a bit unreasonable.

Can the manager not ask the other two employees if they want next Christmas off? - if they're happy to work Christmas, then great no issue. If they're unsure, then i'd probably give them till April to decide before allowing it to be first-come first-serve.

I can perfectly understand the managers position in that if everyone in the team wants time off over Christmas, then it's only fair that it's done on some sort of rota, so that if you've just had Christmas off, then you'd be expected to work it the following year.
 
Same issue with my staff. Only certain amount allowed off over the Christmas period.

Same people always try and book it off every year, had to implement a fair policy to give others a chance.

As for the rest of the year, it’s first come first served.
 
There are 4 of us but we only really need 1 person in but we tend to rotate. I had Xmas this year as I was going away so will take new year next year.
It is first come first serve for the rest of the year though but we tend to prioritise those with kids when it comes to school holidays.


This always annoys me, if someone puts it in first then they get it. Surely?

Why other peoples life choices grants them priority is always bemusing, espically children. Unless of course agreed with the other party etc etc. But priority based on children, always grits me.
 
But if you don't have kids and can book a holiday whenever you like, surely it's just being a nice collegue to let those that need half term due to having kids to look after, to have those weeks?
 
^ This essentially.

Why would I want that week off in half term and pay more for a week away if I'm not restricted by kids?

Well why would you? That solves itself - if you have a reason you book it otherwise you have a natural incentive not to and so it naturally more likely goes to the people with kids who will be keener on getting those specific dates.

I think for stuff like Xmas and NYE then rotating it or giving some priority to people who worked it the previous year is fair.

Some arbitrary weeks in August? Tell them to GTFO - if they want to book them then they have the same constraints so what is stopping them, if they don’t then what is the relevance.

What isn’t so fair is the manager implementing that rule after the fact, though if they only booked a couple of days ago and haven’t booked say flights/ski accommodation based on the approval then meh... it’s a year away.

Otherwise just be open and consistent about the system - if first come/first served then the people who plan stuff early benefit. Generally you want people to book and spread out holidays not accumulate them and have to fit them all in somehow at the end of the year or faff about getting approval for rolling over more than HR typically allow.
 
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