Email Retention Laws
- Thread starter Nikumba
- Start date
I have tried but have not had much luck, which is why I was after some info from people who have tackled this issue before
Kimbie
Soldato
- Joined
- 11 Oct 2008
- Posts
- 3,833
- Location
- London
The minimum storage is one year.
The rest depends on the firm and their policies.
I personally recommend 10 years, simply because it's not that much bother to do.
Some professional firms have longer liabilities and may need 12, 15 or indefinite archival access.
Edit: I should quantify that email retention is majoritively to do with legal liabilities. If the company's statute liability ends after 7 years then keeping emails for 8 years is perfectly adequate.
The rest depends on the firm and their policies.
I personally recommend 10 years, simply because it's not that much bother to do.
Some professional firms have longer liabilities and may need 12, 15 or indefinite archival access.
Edit: I should quantify that email retention is majoritively to do with legal liabilities. If the company's statute liability ends after 7 years then keeping emails for 8 years is perfectly adequate.
Last edited:
Associate
- Joined
- 29 Apr 2010
- Posts
- 9
- Location
- Cheltenham
If you are regulated by the FSA your obligations are to retain a copy of all (inbound, outbound & internal) emails for a period of 5 years.
The law says that the email archive must be secure, yet fails to stipulate any security standards so depending on your appetite for risk I would suggest an email archiving solution that stores emails in an encrypted format and where in the event of litigation being brought against you your evidence will stand up in court.
This type of email archiving solution will also help protect you commercially against litigation, employment tribunals etc.
I actually wrote an article sometime ago that you should find beneficial - http://www.ecademy.com/node.php?id=124958
Also Exchange isn't an archiving solution and under FSA rules your not going to get away with just copying emails in to a separate user account, hence Exchange will require a separate archiving solution to go with it although there are other email solution that include archiving as part of the solution.
REMOVED - NOT ALLOWED
The law says that the email archive must be secure, yet fails to stipulate any security standards so depending on your appetite for risk I would suggest an email archiving solution that stores emails in an encrypted format and where in the event of litigation being brought against you your evidence will stand up in court.
This type of email archiving solution will also help protect you commercially against litigation, employment tribunals etc.
I actually wrote an article sometime ago that you should find beneficial - http://www.ecademy.com/node.php?id=124958
Also Exchange isn't an archiving solution and under FSA rules your not going to get away with just copying emails in to a separate user account, hence Exchange will require a separate archiving solution to go with it although there are other email solution that include archiving as part of the solution.
REMOVED - NOT ALLOWED
Last edited: