Exchange 2003 Mailing List

AndyC · 20 Jun 2006 at 19:06

Hi All,

For work, been asked to set something up so we can have a list of 20 or so email addresses that can be seen as a single group and emailed to.

These addresses are all external.

Now I'm sure it can be done in my Outlook, however I need everyone in the Exchange organisation to see this group, either in a seperate address book or through public folders.

The only way I feel so far is to create AD objects for each email address, but that seems the long hard way.

I've hunted throu the net and googled but can't find the right phrase to bring anything back.

Any help would be great bit lost with Exchange.

oddjob62 · 20 Jun 2006 at 19:58

I don't know of any other way to do it in exchange i'm afraid. I've used it a fair bit but never seen any other way than to create external contacts in AD for each email address

wasc · 20 Jun 2006 at 20:12

The only way I can think of is to make a contact in active directory for each of the people (so you'll have 20 contacts in total).

Then make a new distribution group in active directory with an email address, and make everyone a member of it. This will then show up in the global address book which everyone will be able to see.

flip · 20 Jun 2006 at 20:52

You could setup all the e-mails in the active directory on the server as contacts/custom recipients, then create a distribution group and put them all in

Or create a contacts folder in the public folders and use that, if you are using outlook 2003, make sure you go the properties of the public contacts and tick the use as address book or you will not see them in your address book

Then you can make the list in outlook as you normally would

The second method would allow the users to update the contacts without asking you to adjust the server contacts, but I’ve not tried the second one in practice

oddjob62 · 20 Jun 2006 at 21:03

Sorry i thought you needed this list to have it's own group email. If you just want a way that someone within the company can send to a load of people at once, just set up a contacts public folder, you can then set up a distribution list and add any email addresses you need into there. Users can then right click on the dist list and send to all those users. (as flip said in the 2nd part of his post.)

AndyC · 20 Jun 2006 at 22:22

Thanks everyone, sorry if I confused everyone - I just need to be able to send out only so don't need an email address the idea being we can send service info/updates etc to a set list of email addresses.

I'll go down the public folder route and have a look tomorrow but that sounds just the ticket.

Many thanks for the input.

AndyC · 21 Jun 2006 at 14:59

Just to let everyone know, I did as suggested above created a contacts public folder, created the contacts then added them to the distribution list I had created in that folder.

Works a treat.

Many thanks.