Exchange Query

slylittlefox · 15 Jan 2009 at 14:18

Just wondering if anybody would know how to redirect any incoming or outgoing mail with attachments (to any mailbox) to a separate mailbox on an Exchange server?

Obviously this would be on the Exchange server itself; our Linux team is currently trying to script it on the smarthost but I was hoping it may be able to be done on the Windows side.

Thanks

slylittlefox · 15 Jan 2009 at 15:23

Hmmm - thanks for the replies, think I'll leave it for the Linux guys to do on the smarthost.

Thanks for the replies!

slylittlefox · 15 Jan 2009 at 18:50

SteffenFreund said:
What version of Exchange are you using?

2007

slylittlefox · 27 Jan 2009 at 14:03

Thanks for all your tips, much appreciated.

I've just tried using the Journalling Rule feature, and set up a new account to receive reports. But unless I'm being stupid I can't see how they'd help. If I'm reading it right the reports will consist of any e-mail message that's been sent in/out through the organisation, but not specifically for e-mails with attachments.

Can anyone advise?

slylittlefox · 27 Jan 2009 at 14:06

Ah, silly me - Transport Rule is what I want, not Journalling

Thanks again!

/goes off to do some testing

slylittlefox · 27 Jan 2009 at 14:29

Well, that's certainly worked - that is, any e-mail with attachments are now being forwarded silently to the new mailbox. However, would anybody know if there's a way to generate reports from these forwarded e-mails that could be passed on to relevant parties?

I.e. generate an e-mail to the Compliance Officer that looked like the following:

-- The user sbw sent an e-mail to [email protected] with the subject line "Here's that stolen finance report you asked for" with the attachment(s): "stolenreport.doc"; "profitprojections.xls".
-- The user sbw received an e-mail from [email protected] with the subject line "Thanks for the reports!" with the attachments: "paymentdetails.txt".

Or am I asking too much? As I said our Linux team is currently trying to script it on the smarthost, but it's getting a bit complicated with DBs having to be developed etc.

Thanks again!

slylittlefox · 19 Feb 2009 at 23:57

Sin_Chase said:
Really?

As far as I am concerned the only people who need to read their polices are the system users who will learn all I.T systems and data belong to the company. This includes their e-mail.

As far as compliance goes, especially in the finance world, its law to have archival history of correspondence.

Funnily enough, this is for a financial institution

There is an IT Usage Policy in place (courtesy of moi

) that explains that all electronic data, including e-mail, is kept for security purposes and accountability etc.

As for the OP - we now have a system on the Linux smarthost that generates the 'summary' of mail with attachments courtesy of our Linux devs. And the transport rule also stores all mail with attachments over 1KB in a seperate mailbox.

However! Exchange sees HTML messages rather stupidly, and thinks the MIME part is an attachment, and as such every e-mail is being forwarded to the mailbox. If we were doing it under Linux, we could create a simple rule that says "only forward attachments with an extension" (MIME parts don't have them) - however Exchange's Transport Rule generator leaves a lot to be desired.

Anyone any ideas how to get around this? The mailbox is already huge