Microsoft365 Business Basic file storage/sharing options

Ev0 · 1 Oct 2020 at 23:53

I’m an idiot when it comes to Microsoft 365 stuff.

My folks have a Microsoft 365 Business Basic subscription for their little business, only really using it for exchange online to get them away from running exchange on their own server.

The server they have is now really just used for AD user/computer management and file storage.

Ideally I’d like to have things so that the files are cloud hosted as it then makes my life easier in various ways when trying to manage their stuff on the side.

Given their subscription what’s the best option here, would OneDrive be the option here or is it a Sharepoint thing? Is OneDrive more for individuals and their files rather than group shares?

Pretty basic requirement they have here, basic file sharing, restrict certain shares/files to specified users etc.

Also then got to thinking Azure AD might be a good option, but one thing at a time!

Thanks

Throrik · 2 Oct 2020 at 05:04

OneDrive will be fine for such a situation. However, please still remember the 3:2:1 ratio if it is critical data.

Skiprat · 2 Oct 2020 at 06:28

You’d need to check the storage on that subscription but Sharepoint will give them 25tb of storage (does on my e3 sub). I’d say setup a site and use the doc library’s as needed. They can also explore lists, pages at a later date. As for backup, that’s something I’m looking at too, there is a debate about this where I work for general user data, given the recycle bin options, cost of setting a cloud backup system up, performance etc (we have the potential but backing up cloud data will reduce our cost/benefit). It is also possible to request data restore from MS as they are backing up every 12 hrs I believe, but that would be a last resort.

khrall · 2 Oct 2020 at 09:03

Skiprat said:
It is also possible to request data restore from MS as they are backing up every 12 hrs I believe, but that would be a last resort.

This is on a best endeavors basis only. Do not rely upon it.

MS use a shared responsibility model. It's your data, you're responsible for it.

Ev0 · 2 Oct 2020 at 09:09

Thanks guys.

Yes aware of the need for backups etc, will take a look at OneDrive and see if that fits the bill.

keeping things simple for them is key, they are not hugely IT literate plus means it’s less for me to have to manage (over the years my free time has become less and less to help with this, more so now with a baby....). At the moment I hardly have to touch their systems, once or twice a year maybe to set any new users up as they join/people leave (only 7 or so employees).