Newbie question about servers and emails and profiles and things

[Ultra_Extreme]

Hi guys, im in a quandry, i look after a network for a local business, ill be honest im not a network or server guy in the slightest. They have windows server 2012 essentials R2 on their server, they have a local domain, and all i have done is created user ID's and linked the PCs to the domain so they authenticate by the server. I have also set it up as a DNS server. All hunky dory. (yes yes i know im just a scum newbie, i probably shouldnt even have login rights to a server etc etc)

Here is my question,

all users prior to server installation used windows live mail to access BT Business (@btconnect) email accounts (which we cannot change to domain emails).

The business REQUIRES a secured domain to be compliant with codes of practice

all users thus have now got AD accounts and also SAFENET token based 2FA

Question - What is the best way to have users share email access to the business email accounts based on this setup?

As in - user A normally logs in as domain\user.a and reads emails within the mail client

User A gets sick so user B logs in as domain\user.b .... can they see all the same email as user A while maintaining user segregation? Because right now i have users sharing passwords which is in breach of all the codes we are trying to meet.

Money is not a huge issue if required though id rather not implement exchange server due to high cost and relative complexity. I also do not know it would work in this way, tho i assume it could.

Options??

 

[Ultra_Extreme]

@Little_Crow m8 i know this is basic but you have to ask the question sometime, i once asked how to fit a cpu, which later became me writing an epic sticky on pc builds, which then led to me building a company turning over 100k selling and repairing PCs. All cos someone told me how to fit an intel 478 p4 once upon a time .

I am not familiar with the concept even of proxy access? i mean dont get me wrong i know exactly what a proxy server is ive configured many for bouncing http requests. But never used one or heard of using one in relation to email, could you elaborate for me?

Furyus - dont laugh m8 is live mail, i know i should migrate them to outlook but its literally weeks of training and they get me for at most an hour or 2 a week for what they pay. If it has to be it has to be but im just avoiding it. Could you elaborate on shared mailboxes? do you simply mean multiple people accessing the same mailbox? The issue with this is some users wont login to their accounts regularily and thus will have huge gaps in the mail feed for archival purposes

 

[Ultra_Extreme]

Moved this for you to hopefully get the right audience

and thanks will, sorry!

 

[Ultra_Extreme]

dbl