Please help advice program for charity.

[beany_bot]

Hi, I volunteer for a local lifeboat charity and we need a very simple program but I cant figure out what.

I want an openable "form" that we fill out with the detail of our callouts. what happened, where, when. That sort of stuff. Then I want (with as few clicks as possible) for it to both save and store on the laptop AND be emailed to me. And make it so that at the end of the year it can easily be graphed in different ways to show callout types pie charts and stuff like that. maybe something excel based?

what would be best for this? As idiot proof as possible please as all crew will be using it.

 

[AHarvey]

Create a google account and just use their drive options.

You can create a form for data entry, share the link with the crew. they'll be able to fill it in but not edit it.

That's then saved into a spreadsheet that you can access

It can also generate graphs from that data etc or be exported to Excel etc if you preferred.

It's also free and as it's cloud-based you can access it anywhere, and there's only a single version of it

If you need help, get an account created and what data you are after and ask for help. You can share the form with other google drive users and they'll be able to login and edit/help

 

[Raumarik]

Hi, I volunteer for a local lifeboat charity and we need a very simple program but I cant figure out what.

I want an openable "form" that we fill out with the detail of our callouts. what happened, where, when. That sort of stuff. Then I want (with as few clicks as possible) for it to both save and store on the laptop AND be emailed to me. And make it so that at the end of the year it can easily be graphed in different ways to show callout types pie charts and stuff like that. maybe something excel based?

what would be best for this? As idiot proof as possible please as all crew will be using it.

If you are gathering personal information remember you have a legal duty to keep it secure - being a charity doesn't change that. Make sure at a minimum the charity is registered with the Information Commissioner's Office, that you take practical steps to make sure what you put on Google cloud etc secure and that if you have a charity data protection officer (required by law) they approve of what you are doing.

 

[beany_bot]

Thanks both, I'll get started with Google drive then.
Won't be personal data stored in the callout details. just incidentals. i.e. "Male with fractured leg"