Expenses - what are your allowances?

Company books hotels - Usually likes of Hilton, Mercure, etc.

Food allowance - Around £40 per day, but must get an estimate pre-approved.

Travel - 25p/mile with my own car, or economy tickets on train or plane (used to first/business until cuts came in :( )

Don't usually go into London for work...
 
We dont have limits as such as long as you don't take the wee.
One client though thought that giving us Easyjet speedy boarding was a privilege! But the company rep i was working with was great and thought nothing of having a few :D
 
Nazca said:
Company books hotels - Usually likes of Hilton, Mercure, etc.

Food allowance - Around £40 per day, but must get an estimate pre-approved.

Travel - 25p/mile with my own car, or economy tickets on train or plane (used to first/business until cuts came in :( )

Don't usually go into London for work...
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Company book hotels for us, but we can pick and choose if desired, although need to give a reason, i.e. close to Courts/Chambers

Food - own food is £12 or something silly. But with clients is unlimited but within reason

Travel - can specify First Class. Can use company pool car, own car is 40p per mile.
 
Monserrat said:
For outside of London, this sounds the most reasonable. Other posters in this thread - those are some crazy amounts! Like £50 food allowance for 1 night?

Don't know about my new firm, but my old firm (computer reseller) chucked us into Travel Lodges and food allowance was about the same as you Grimsby, £15 per day.

Hell even when I'm on short holidays e.g. Nottingham Goose Fair in October, I book myself a 3-star single room for only £32 per night through Late Rooms web site. This includes a full English breakfast and I spend about £10 on food per day at the fair, pubs, train station combined. Just shows that it's possible to travel cheap outside London :-)
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Well at the moment im working down at sutton bridge, Our companys taking care of hotels for us so we just get given our allowance for food, breakfast is provided free :)
 
4* hotel, no limit (afaik) on food, but they wouldn't let me get trollied in the bar every night, and Business Class for >8 hr flights. Econ under 8 hrs unless you can convince the boss to let you get a bus. class ticket :) (It's all a bit of a grey area)

If we have to entertain the client (as I am in technical presales), the stops come out, and pretty much anything goes :D

My previous company was the same, but the policy was all flights in Economy.
 
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Decent (usually 4+*) hotel, or good serviced apartment on longer trips.

Bus class flights if > 4 hours and I book > 1 week in advance.

Food - no real limit. I usually work on the premise of what I feel is reasonable and go for that (i.e. not blowing 100 GBP a night on dinner). Alcohol is allowed.

Cars - 45p/mile (think that's HMRC max?) or a rental. Do very little business mileage though.

Overall I think the expense/travel policy I have is more than fair. I've definitely not got any complaints.
 
not sure if there is a limit tbh i dont travel much on company bussiness but if i do they cover it all and book it all in advance and i get the option of a company credit card but i dont take it.

meals are usualy 25 quid each so 50 a day for that hotels they just book them nothing special and travel is booked on flights around the uk petrol is like 45p a mile i beleive

and ive never been questioned on anything ..
 
Not sure on hotels, someone always books for me. Evening meal is £25 I think although I've never really paid attention, usually if I'm away I don't pay anyway, there's more complex rules for other meals. I've always just handed in receipts and got my money back so while I'm sure there's a limit somewhere on the intranet it's high enough. Flights are always economy, again a secretary type will book that too, so they'll know the rules - never flown internationally so I don't know if that's on business class.
 
We get ~£120/night in London and ~£100 outside that. Although in London we do have deals with certain hotels which means that we are being charged around that whereas if you booked directly it would be ~£200/night.

Expenses can get complicated, we can claim certain amounts for breakfast and lunch (the latter tends not to be claimed for as you can't claim if you are working on one of our sites). I don't know what the figures are for them as I've never claimed the former and I normally travel only for courses where lunches are provided. We can also claim up to ~£10 a day for small expenses (papers etc).

Evening meal though, we can claim up to ~£25/night for evening meal (bill should only show a single alcoholic drink ... so bills shouldn't be itemized ;)) ... or, if you are away for more than 3 consecutive nights you can claim a flat rate of £20/night instead. Most people I know tend to do the latter if you claim the flat rate then you don't have to provide receipts which cuts down on the paperwork.

I have no idea on flights ... but I expect it is economy only unless you are flying over 8hrs.
 
Hotels it depends on where you are going. We get a short list to choose from when traveling in the UK, normally = £200 max (been ages since I have been outside the UK with work).

We get £30 for an evening meal which I think is great.

Travel is economy.
 
mr_stat said:
Just quick question folks. I was wondering what business expenses you are all entitled to when travelling with work?

Hotel ceiling (London): in £
Hotel ceiling (non London): in £
Full day expenses: (Breaky, Lunch and Dinner)
Flight class when travelling: (Econ / Econ + / Business / First)


Interested to see the spread between sectors etc...

Thanks :)

Mr_stat
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In my old job it was whatever suited the travel or the situation - it would just be billed back to the customer - alternatively we got the customer to sort out the accommodation - but this was 99% of the time abroad.
 
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