Outlook Top Secret Help :D

monster_munch · 13 Mar 2013 at 16:44

Hi Guys,

I am hoping somebody here can help! Massive karma to anybody who can!

I have a work e-mail account. It's probably 2-3 gig big.

I am off on holiday for a week and one of my colleagues needs to look after my e-mails. I don't really want to give them full reign to my outlook e-mails as we are quite compeitive and try to hide our leads and keep our accounts to oursleves.

I want to somehow store all my current inbox/outbox etc in a file, delete them all from the server and then re-instate them when i get back so that they add back to the server

There must be a way... but how

Pretty please help ! You will be doing me a massive favour from my a sneaky colleagues haha

Deleted member 77746 · 13 Mar 2013 at 17:25

Well that's easy. Export > All Mail to .PST > Backup in more than one location (Then delete all your mail) (Empty Mailbox) and hand over details.

Come back, regain access and Import > All Mail from .PST ... simples.

hawkhench · 13 Mar 2013 at 17:34

Any way you could set up e-mail forwarding during this time as an alternative (and/or an out-of-office message)?

bledd · 13 Mar 2013 at 17:41

mrbell1984 said:
Well that's easy. Export > All Mail to .PST > Backup in more than one location (Then delete all your mail) (Empty Mailbox) and hand over details.

Come back, regain access and Import > All Mail from .PST ... simples.

This

Make sure you don't delete it

Deleted member 77746 · 13 Mar 2013 at 17:44

OP please don't tell me you work in IT asking a question like this!

bledd · 13 Mar 2013 at 20:50

mrbell1984 said:
OP please don't tell me you work in IT asking a question like this!

Meh, IT is so vast; you don't know things until you've done them once..

mistercrabb · 13 Mar 2013 at 22:12

Or you can just set an out-of-office assistant and set it to auto-forward everything to your colleague..

Same end result and it means your colleague doesn't have access to your account (which is surely a breach of company IT policy?).

marc2003 · 13 Mar 2013 at 22:22

monster_munch said:
I am off on holiday for a week and one of my colleagues needs to look after my e-mails. I don't really want to give them full reign to my outlook e-mails as we are quite compeitive and try to hide our leads and keep our accounts to oursleves.

mrbell1984 said:
OP please don't tell me you work in IT asking a question like this!

with deduction skills like that i hope you don't work....anywhere.

Sin_Chase · 14 Mar 2013 at 07:31

This seems like an absolutely stupid idea that is potentially risking all of your email.

m4cc45 · 14 Mar 2013 at 08:10

Or create an auto-forward rule to the guys mailbox hence no access required and no need to delete emails.

M.

monster_munch · 14 Mar 2013 at 09:02

haha, no I don't work in IT. I work in Sales.

I can't just autoforward the guy who has offered to look after my e-mails wants my inbox/outbox on his outlook which we can do. I just want it to be empty.

I can just save the file onto the laptop hdd somewhere?

they will never find it as they don't know what they are looking for.

haha, i will try to resist the urge to delete it.

Deleted member 77746 · 14 Mar 2013 at 09:44

marc2003 said:
with deduction skills like that i hope you don't work....anywhere.

Well you can hope all you want because I do work.

monster_munch · 14 Mar 2013 at 10:07

This seems like an absolutely stupid idea that is potentially risking all of your email.

Necessary.

Obviously I appreciate the risks involved and the 'worst case senario' doesn't bear thinking about but I don't have much choice.

Surely as long as I follow the steps and do a test recall it should be fine?

DaleTheWhale · 14 Mar 2013 at 13:41

mistercrabb said:
Or you can just set an out-of-office assistant and set it to auto-forward everything to your colleague..

Same end result and it means your colleague doesn't have access to your account (which is surely a breach of company IT policy?).

^ This all over. That's pretty much the point of the out of office assistant really.

You can also set the email to be on the behalf of your account.

markweatherill · 14 Mar 2013 at 14:03

What a coincidence! My colleague is going on holiday for a week and I need to look after his emails. He doesn't want me seeing all his stuff and is stalling while he tries to find some way of hiding the 2-3 gig worth of leads and accounts. But little does he know I hacked into his email account months ago to my great advantage as the last few bonus cheques will testify!!