Complaint letter. This is the formal one, i'll do a simple one to the CEO / CIO later
Quality Manager
Admiral
Capital Tower
Greyfriars Road
Cardiff
CF10 3AZ
RE: Complaint Regarding Policy AD MOT XYZ – 2014 BMW M5
Dear Sir or Madam,
I would like to complain about the service that I have received with regards to the administration of my motor insurance policy with Admiral. This policy was taken out in early March 2014.
On the June 4th 2014 I received a letter (dated 30/05/14) claiming that as part of an audit I need to send you copies of the licenses of all parties on my policy. It claimed you would be grateful if these were received within the next seven days.
I asked all three parties on my policy to start sending me their information and started to email it through to your email address (
[email protected]) as it came to me. My first email was sent on the 6th July and contained my license details.
On the 12th July I received a letter (dated 06/06/14) claiming that as you had not heard from me you were cancelling my policy as of midnight on the 12th June. This was a formal notice of cancellation. Your first letter made no mention of any cancellation warnings.
I think this level of service and the act itself to be a substandard level of service with regards to policy administration. Sending two, unrecorded, letters and cancelling a policy all within a two week window is not a satisfactory way to treat your customers. At no time did anyone attempt to contact me by phone even though all my details are in your system.
Besides the usual difficulties people have with finding the paper counterparts of their licenses imagine a family going on a two week holiday and driving home from the airport uninsured. If you had written to me towards the end of June this would have been my exact predicament and you could have put me, my family and others at risk not to mention the likelihood of being stopped by the police and receiving 6 points for driving without insurance. Such an event is likely given many UK airport have Automatic Number Plate Recognition systems upon entering and exiting airports.
If items such as copies of licenses are required they should be asked for at the start of the policy. Not at random intervals which then lead to policies being cancelled when your customers have done nothing untoward but been subject to your slow postal process!
I look forward to your reply on the matter