Anyone use a "contract" for prints in shops/cafes?

Amp34

Amp34

Amp34

Caporegime
Joined
25 Jul 2005
Posts
28,851
Location
Canada
I'm putting up about half a dozen framed prints in a local restaurant tomorrow and to cover myslef a little I've written a little agreement between me and the location.

Code: 
Artwork Display Agreement

Date:_________________

1.	Ownership - All prints and frames shall remain the property of the photographer
, xxxx xxxx, unless otherwise explicitly stated in writing by the photographer.
2.	Loss and Damage – Any damage sustained will be chargeable at the full replacement 
cost to the location owner. Any art work lost whilst on display will be charged at full retail rate, 
as shown on the website, ***********************. Frames are provided brand new for 
this location and as such contain no initial damage.
3.	The initial period of display will be 6 months, after which both the photographer and 
location owner can chose to cancel or renew the agreement. During this 6 month period either 
side can withdraw from the Agreement with at least 21 days of notice. If either side withdraw 
prints will be taken down and removed from the location by the photographer.
4.	The location owner agrees to display business cards, flyers, brochures and/or other 
advertising media prominently near the displayed artwork and/or on or near the front desk o
f the location.

Signed:	 ______________________			Signed:  	______________________
          XXXXXX XXXXX				Name:     	______________________
            Photographer			Position:	______________________
         					Location:  	______________________

Anyone done one or have any hints on how to improve it?:)

It's literally a case of me providing prints (out of my own pocket) for them to display in their restaurant. The prints stay the property of me and will be returned to me at the end of the hanging time. In return they will provide me a place to showcase my work and hopefully get a few orders on my website/over the phone....
 
Maybe an idea to list the number of prints that will be displayed? Or if they will have titles include them?

I would probably add Theft to loss and damage, unlikely, but can't hurt!
 
What about wear and tear ie sunbleaching? Or does the cafe have no windows? :p

Also, do they HAVE to display them, or can they take them down whenever they want? If so maybe a clause that they must be on display during all opening hours?
 
Mud said:
chose -> choose
Click to expand...

:o

Don't know how I missed that...

Russinating said:
What about wear and tear ie sunbleaching? Or does the cafe have no windows? :p

Also, do they HAVE to display them, or can they take them down whenever they want? If so maybe a clause that they must be on display during all opening hours?
Click to expand...

Sun bleaching isn't much of a worry, I think anyway. I'd take that as general wear and tear as there isn't going to be much in the way of that over just a 6 month period and it's quite a dark room (in the natural light sense) anyway.

As for taking them down; They want prints there so they are unlikely to take them down (that will mean buying replacements). Having said that I may try and word something in the 3rd point about taking them down with the express permission of me.:)
 
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Also I'm still trying to work out where to put business cards and information on each print. They really need to be self contained but I'm starting to wonder if what I'm doing will clutter up the frames a bit. I was planning on having a business card holder in one corner with some business cards and then the piece name and price on the other corner. What do you guys do?
 
Having one card holder on the front desk with "Business cards available at the front desk for further information" or thereabouts written on the price tag would suffice I reckon?
 
Right, what I did in the end was stick the little card holders I made in one corner of the frame with a glue gun (should stick but come off the glass cleanly) and then stick a little tab on that with the name and price. Doesn't look too bad either. I am however going to put some cards at the reception area as well and eventually get a couple of photobooks for there as well.:)
 
The idea of having a contract is a good one. It will help both parties in knowing what responsibilities each party has and leaves defined risks.

However, I would consider pitching the contract so that it is a little more flexible, and less onerous to the location owner. You don't want to discourage someone from displaying your artwork; an onerous contract may not help your cause.

With a few simple changes you could make this work better for both parties - and then I think it becomes an asset rather than a chore. Give me a shout on email (in trust) if you want some help (I'll save other viewers from the boring discussion unless requested!).

Oh, and I really like the business card idea - either this and/or some flyers or brochures - something thats easy to pick up and take with you.
 
Posting any ideas here would be cool.:)

I did make it a bit more flexible but was told by some others that it would be best to make it less flexible and just explain to the owner what is expected. (For example general wear and tear is fine). All suggestions welcome though.:)

I was planning on getting some flyers as well, but tbh I've already spent far more than I wanted on this and I'm not sure what I'd actually do with a couple of thousand flyers. I had planned to get a couple of photobook brochures sorted as well, just to lie around on the reception but the one I had done as a test came out terribly (Blurb) and the more expensive ones are about £15 each, not somethign I necessarily want lying around for people to purloin...

Depending on how they are recieved I may get some sorted at a later date though. If anyone knows any good places to get either a few brochures or cheapish reasonable quality photobooks then I'll definately have a look.:)
 
Too late now lol, but thanks for the offer. :)

Well just come back from the restaurant and putting them up. It's amazing how a large framed photo just gets swallowed up in a small room. I wouldn't class 20x15 as small but they definately looked it when put up!

Hopefully they'll generate a few sales though.:)

Thanks Russ, I'll have a look at them. Out of interest what brochure do you print? They seem to do some heavyish weight paper but I have no idea how heavy 300gsm and 170gsm are.:p

They seem cheaper than Blurb (where I got the first one done) but for 50 at £90 that seems very good value, if they are the right quality. £25 for a hard proof though! :eek:
 
Well I've gone a bit overboard with price (but then the framed prints will cost around £40 to make) and charge £135 for a 20x15 up to £275 for a large Tryptich which is 36x18.

Going to see if they sell and maybe do a "special christmas deal" type thing or reduce the price. :) The prints are in a higher end restaurant though and are more "art" than local scenes so I'm going to see if I can get a higher end clientel... (I don't live in a touristy area so the usual "local scene" shots for £50 for tourists would never work).

You have a couple up for sale as well don't you? How much do you do yours for?
 
just the one I'm picking up later and hanging at the gastro pub (I put the gastro part in there because it will be hanging in the restaurant section and hopefully have more chance of selling than it would in your standard local) tomorrow.

Umm I was thinking about £70 for a framed 15"x10", I don't want to overprice myself. If it sells I'll put the price up next time.
 
The price thing was flummoxing me for a while but I made a thread over on TP asking for advice. I was thinking about £50-70 myself but was then persuaded to increase the price. The suggestion was that you may as well sell one or two at £150 and make £100 profit than half a dozen or more at £50 and only mak a profit of £10-20 on each. How much is the frame and print costing you?

As it's not my full time job and I don't have a huge amount of time to sort things out I'll see if I can sell one or two at that price before reducing it. As long as I can cover costs of the prints I've put up (although I'm sure I'll be able to get rid of them for a profit when they are taken down) I'll be happy. Anything else is a bonus.:)

Another thing I'd been thinking of doing, but never got round to as I've run out of time, was shooting the outside of pubs in the local area (town and surrounding villages) then sending proof prints to them via email and seeing if they were interested in buying a framed print of it to hang in their pub. Not sure if it would work but the only cost would be time and it could make a nice little profit.:)
 
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