Email - How Do You Do Yours?

Jambo

Jambo

Jambo

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Joined
4 Aug 2004
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I am always looking for ways to increase my efficiency at dealing with email, primarily when dealing with work emails.

I currently have various email addresses all forwarded to one Gmail address and send all email from there. I also have a BlackBerry to monitor email and respond to anything urgent.

Does anyone have any tips? Any ways to cut down email or time dealing with it? Any good ideas or tools for canned response? Anyone tried voice recognition to write emails?
 
You can save time and energy and also make yourself appear a lot more intelligent by simply not typing every sentence as a paragraph.
 
Hmm, there was a really good post on lifehacker a while back about dealing with email. Had some good sorting filters and ways to manage them and suchlike.

Shame I can't find it :P
 
I do similar with Gmail, have about 3 different accounts forwarded to the one. However, I sign up to general websites like forums etc with one and then just stick a label on the emails. Same for the other email addresses, works well enough for me but I don't get loads of emails anyway.
 
A good tip if you get a lot is:

Skim through at the start of the day, using a preview pane, delete rubbish and flag anything That looks urgent.

Deal with urgent stuff.

Once the urgent stuff is done, flick through and deal with anything that will take say, less than 5 mins to reply/sort out and get it out of the way.

Then you can grind through the rest at your leisure.

It's about prioritisation really, some people I know have loads of unread carp flowing around in their inbox, you should aim to always aim to have an Empty inbox.

Either flag it as a priority, deal with it, delete it, or put it in a separate folder for future reference.
 
I prioritise mine. A quick preview sorts out the rubbish which gets deleted. The rest gets sorted into urgent and pending. Urgent gets seen to there and then, the pending gets seen to when there is some free time. Everything is filed away in various folders so it’s easy to find and Microsoft Office is my mail client.
 
I do the same as you with having everything forwarded to my gmail account which comes through to my Desire, Once it comes through it's easy to delete the emails so i delete all but what i want kept, Suits me.

And I agree with this chap as well. :cool:
aproctor said:
I disagree, i find forums much easier to read when posts are spaced like the OPs.
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Unfortunately i've used hotmail for a while, trying to get out of it by migrating to google mail at the minute but ideally i've have an email address on my own domain.

And i'm trying to use Evolution over doing it in the browser, but i haven't been that good at that either :p
 
I've got all my email accounts on Outlook, both on my PCs, Macs and iPhone. Hotmail, Gmail, University, my domains, etc, the lot of them.

Whenever it 'bongs' I instantly read the email, but then mark it as unread until I've actioned it.

I'm half tempted to set myself up an exchange server now I've got MSDNAA with Uni...
 
Personal emails I tend to use GMail with feeds in from various other accounts. I am using lots of filters and a few extensions from the GMail Labs, e.g. multiple inboxes, nested labels, hide labels in subject line and superstars in order to manage and organise everything. Keeps my main inbox below 50 messages normally with everything normal read and actioned.

Work emails ... well it's Outlook and Exchange. Lots of folder in Outlook and quite a few filters to automatically sort out messages as they come in.
 
Westyfield2 said:
I've got all my email accounts on Outlook, both on my PCs, Macs and iPhone. Hotmail, Gmail, University, my domains, etc, the lot of them.

Whenever it 'bongs' I instantly read the email, but then mark it as unread until I've actioned it.
Click to expand...

Yeh pretty much what I do, email management is very much like beard maintenance.

Priority 1: pick out any soggy cornflakes and bits of last nights curry and flick them into the bin.

Priority 2: identify time critical items and flag them.

Priority 3: Deal with priority 2

Priority 4: sort out the easy fluff during the course of the day.

Stick to that, and you'll have an empty inbox sooner rather than later.
 
Google Corporate email.

Google personal email.

Google work phone.

Google personal phone.

Pretty much how I cope :D
 
Oh, and the first rule of email:

Thou shalt never link to or look at work related emails outside office hours.

Lest Ye shal be smited with fire and brimstone.

And probably not get paid for it.
 
I have my important email accounts configured in Outlook 2010. My other less important accounts I have set up within Windows Live Mail 2011. I find this helps keep everything separate and in order. My iPhone 4 is set up to receive email two my two main POP3 accounts.

Lastly, I find it handy to use www.mail2web.com for checking any other email accounts I have when on the move.
 
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