Employment question: using shared overtime form

DJMK4

DJMK4

DJMK4

Soldato
Joined
1 Dec 2004
Posts
23,122
Location
S.Wales
Hi all,

Just a quick question, as I am not sure how I feel about this, but as a department (not a company) a new way of stating your overtime is being used, we used to fill in an overtime form per person (as a department) same as the rest of the company.

However recently they are trying to force (as a department) using a department shared overtime form. We enter our overtime on to a single form, which everyone in the department accesses.

Now I am not being awkward, but I am not sure if I agree with this, and would rather not used a shared overtime form. As it means people effectively seeing what is part of my earnings I guess.

Am I being too overly cautious of this?

How would others feel about using shared overtime forms in there work place?
 
There will be monetary values yep, I have asked to be opted out of using a shared form, I dont really agree with people having sight of part of my earnings in this way, just wanted other peoples opinions
 
If it's just hours worked, then I would say that's fine as it's reasonably public knowledge anyway.

Given that you've said there will be monetary values, no. Why on earth would they think that's a smart idea?
 
Jim99 said:
If it's just hours worked, then I would say that's fine as it's reasonably public knowledge anyway.

Given that you've said there will be monetary values, no. Why on earth would they think that's a smart idea?
Click to expand...


At this stage I dont know the motive behind it, apparently its to "make the admin part of overtime checking easier" but I dont know if there are other motives behind it
 
DJMK4 said:
At this stage I dont know the motive behind it, apparently its to "make the admin part of overtime checking easier" but I dont know if there are other motives behind it
Click to expand...

I can imagine that's true, but surely you'd find a way to keep the financial elsewhere.

e.g. they have all the financials in another excel, and they can combine the shared form with the financials using vlookup.
 
Jim99 said:
I can imagine that's true, but surely you'd find a way to keep the financial elsewhere.

e.g. they have all the financials in another excel, and they can combine the shared form with the financials using vlookup.
Click to expand...


Its all bundled under one excel spreadsheet template, the vlookup stuff is not kept in a separate excel spreadsheet, but within the same excel spreadsheet a new tab on there.

Even still, I think I have grounds to work on here to opt out of it, considering it contains financial information which I would prefer to keep private, I dont think they can force me to use this anyway, unless they provide a different type of form like you mentioned.
 
DJMK4 said:
Its all bundled under one excel spreadsheet template, the vlookup stuff is not kept in a separate excel spreadsheet, but within the same excel spreadsheet a new tab on there.

Even still, I think I have grounds to work on here to opt out of it, considering it contains financial information which I would prefer to keep private, I dont think they can force me to use this anyway, unless they provide a different type of form like you mentioned.
Click to expand...

I think you're within your rights to question it at the very least. As always though, if they want to make a big fuss about it then it could be tricky.

It's such a lazy approach though.
 
The only thing it will make easier is seeing how much your department has spent in overtime, sounds like somebody up the chain is mithering about how much OT your department is doing.

Also in general the only people that get grief over money are management when X finds out how much Y is earning and feels entitled to more.
 
Greebo said:
no reason for the figures to be on the form at all.

Just submit hours on shared overtime form.
Click to expand...


Yeah it wont work like that, they would have to provide a different form if they want me to use the shared one.

For now I will just submit my own form.
 
peige said:
The only thing it will make easier is seeing how much your department has spent in overtime, sounds like somebody up the chain is mithering about how much OT your department is doing.

Also in general the only people that get grief over money are management when X finds out how much Y is earning and feels entitled to more.
Click to expand...


Unfortunately my overtime is essential, as a senior engineer I do on call, 1 in 4, I do scheduled customer payed work out of hours, some work which is standby retained

So its simple really, its needed. However that's not where my concern is with, its more with junior members which may feel that they are not getting as much as other people, when they are not on things like customer projects, on call rosters etc.
 
Last edited:
DJMK4 said:
So its simple really, its needed. However that's not where my concern is with, its more with junior members which may feel that they are not getting as much as other people, when they are not on things like customer projects, on call rosters etc.
Click to expand...

That's a fact of life though.
 
If it's just hours worked then I can't see it being a problem. If an hourly rate is included then I would not use it myself. However it does seem odd that your manager isn't submitting to the sheet because otherwise the system can be abused by people submitting larger claims than they worked.
 
DJMK4 said:
So its simple really, its needed. However that's not where my concern is with, its more with junior members which may feel that they are not getting as much as other people, when they are not on things like customer projects, on call rosters etc.
Click to expand...

I don't think that is relevant necessarily and would occur when you're just listing hours etc..

do you get different pay for being on call compared to them? Like I guess if you get paid a higher rate for being on call than they do then perhaps that is worth hiding from them - if it is just the case that you're on call more often/work more overtime hours etc.. then no, tis a bit pointless
 
dowie said:
I don't think that is relevant necessarily and would occur when you're just listing hours etc..

do you get different pay for being on call compared to them? Like I guess if you get paid a higher rate for being on call than they do then perhaps that is worth hiding from them - if it is just the case that you're on call more often/work more overtime hours etc.. then no, tis a bit pointless
Click to expand...

You get retainer rates for being on call, and overtime for the extra hours you do yep, but the overtime roster for us is not directly managed by the manager in the team im in, its a little complicated the way its structured, but basically not everyone is on it due to the sensitive nature of the call outs.

Not only that but the more senior people are enlisted to work on customer projects and delivery stuff out of hours when delivery projects are going ahead, something which doesn't really count for junior members.

However I can just see this getting in to a bit of a battle on people wanting what other people have, when in real terms they may not be in a ready position, IE not senior or have the technical expertise that the senior members are enlisted with.

In hindsight I just would rather my pay details be private
 
sorry am still confused, you didn't answer whether you get different overtime/on call rates to other people who also work overtime/on call or is it just the fact you're getting more on call etc?

I'm not really seeing the issue otherwise
 
dowie said:
sorry am still confused, you didn't answer whether you get different overtime/on call rates to other people who also work overtime/on call or is it just the fact you're getting more on call etc?

I'm not really seeing the issue otherwise
Click to expand...



The networks team is split across the company, only senior members are on a roster, not junior members.

However the overtime form in our direct department contain junior members

So basically, to summarize, junior members, dont get involved with on call, so do not have on call retainers, and on call overtime, and they are not enlisted with customer projects which a lot of the time contain out of hours work.

They do have some overtime, but not as much as senior members.

Also, as it contains financial information this shared form, I would rather not have my overtime shared between everyone, I feel this is a pretty straightforward privacy request
 
You must log in or register to reply here.
Back
Top Bottom