Exchange - let one user get a copy of all other users mail

feenster99

feenster99

feenster99

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19 Jun 2003
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West Yorks, UK
Hi,
Is there an easy way in Exchange (version that is part of SBS 2003) for one user to receive a copy of all other users incoming mail? I know I can tick the "Forward a copy to ...." box on the other users accounts, but this could become tricky to manage if the list of users grows.

Is there an easier way?

Matt
 
Could you use groups instead? It is easier to manager and you can have multiple people in each group?
 
Well in this instance, everyone will be in one group, but yes, I can split them up if necessary. How does having them in groups help?

Matt
 
It makes it easier to manage:

Imagine if you will, you have 4 users and 2 groups

"Sales" contains User1 & User2 and the group has an email address of [email protected]

"Finance" contains User3 & User4 and email of [email protected]

User3 leaves the company and User5 starts, just add User5 to the Finance group, and they get the emails sent to that group, it saves a lot of admin work.
Each person still has their own email address as well. So for instance you email [email protected], User1 & User2 both get the email.

You can also have users in multiple groups, so if you had a "Purchase" group and User2 was in it, he/she would get any emails sent to "sales" and "purchase"

we do this at our place for people outside the company to email specific people, saves buggering about when someone leaves.
 
Thanks for the info - i'll bear that in mind for future use.

However, what I need is a bit different. There are say 10 users, each with their own address, and an Admin User:
- [email protected]
- [email protected]
...
- [email protected]
- [email protected]

[email protected] should get a copy of every incoming piece of mail sent to [email protected]. I can tick the box to forward this, but if the list of users grows above 10, it's going to be a pain to manage. Is there a way to do this with the groups scenario you outline above?

Matt
 
there is a way to get all mail copied into an account. You set it up on the mail store in ESM but i can't remember what its called :(
 
It's easy to set up an address that distributes to multiple people.
But what if [email protected] has had an account for a long time and it suddenly aspires that he now needs all email sent to that address copied to another? This is different because (although I have never tried), I don't think it's possible to add [email protected] as an actual mailbox and also as a forwarding address. Could be wrong though :)
 
Sounds like you need to turn on Journelling, though it eats disk space up if you are not careful.

What it does is copy EVERY email to a specified account.

Have a look look here
 
HarryPainful said:
You should really look in to that again.
Click to expand...

I'm not going to bother repeating what Burnsy has just said, but before you start questioning the legality of someone else's actions, you might want to try and make pretty sure what you're saying is right, especially when you're wrong ;).
 
HarryPainful said:
This could well be illeagal.
Click to expand...

Journalling is the way forward as I have had to do it in the past. I think there is an American thing at the moment where a company has to be able to provide all emails sent/received within x years. With journalling everyone including the MD's mails will get copied over.
 
the only way i can think of is to set up a distribution list with the person(s) mailbox to recieve all mail and then forward copies to that address. at leas then all youd have to do is keep that distribution list up to date.
 
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