Exchange Query

slylittlefox

slylittlefox

slylittlefox

Associate
Joined
24 Jun 2007
Posts
1,869
Location
Landan.
Just wondering if anybody would know how to redirect any incoming or outgoing mail with attachments (to any mailbox) to a separate mailbox on an Exchange server?

Obviously this would be on the Exchange server itself; our Linux team is currently trying to script it on the smarthost but I was hoping it may be able to be done on the Windows side.

Thanks :)
 
The only thing i can think of is setting up journalling. Wouldn't be a pretty way of doing it though if you want it for just one mailbox. You'd need to set up a new mailbox store just for that mailbox for a start.
 
You can redirect (copy) all email coming in and out of exchange to one mailbox, if this is what you are looking for. This would be all mail.
 
You could, alternatively, logon with that account and create a forward rule (i.e. forward all e-mail with attachments to xxxx) that would be the easiest way (then obviously you could disable the account for security reasons and it should still work).

You can also do the e-mail copy as suggested above but this is far the easiest if you only want specific things forwarded.



M.
 
Thanks for all your tips, much appreciated.

I've just tried using the Journalling Rule feature, and set up a new account to receive reports. But unless I'm being stupid I can't see how they'd help. If I'm reading it right the reports will consist of any e-mail message that's been sent in/out through the organisation, but not specifically for e-mails with attachments.

Can anyone advise?
 
Well, that's certainly worked - that is, any e-mail with attachments are now being forwarded silently to the new mailbox. However, would anybody know if there's a way to generate reports from these forwarded e-mails that could be passed on to relevant parties?

I.e. generate an e-mail to the Compliance Officer that looked like the following:

-- The user sbw sent an e-mail to [email protected] with the subject line "Here's that stolen finance report you asked for" with the attachment(s): "stolenreport.doc"; "profitprojections.xls".
-- The user sbw received an e-mail from [email protected] with the subject line "Thanks for the reports!" with the attachments: "paymentdetails.txt".

Or am I asking too much? As I said our Linux team is currently trying to script it on the smarthost, but it's getting a bit complicated with DBs having to be developed etc.

Thanks again!
 
I think you are probably asking to much. I can't think of an easy way to do that.

I also hope you have a good e-mail policy in place at work which tells the users they are going to have every e-mail recorded and possibly viewed as some users may frown on it (had a ton of hassle in one place I worked!)



M.
 
slylittlefox said:
Well, that's certainly worked - that is, any e-mail with attachments are now being forwarded silently to the new mailbox. However, would anybody know if there's a way to generate reports from these forwarded e-mails that could be passed on to relevant parties?

I.e. generate an e-mail to the Compliance Officer that looked like the following:

-- The user sbw sent an e-mail to [email protected] with the subject line "Here's that stolen finance report you asked for" with the attachment(s): "stolenreport.doc"; "profitprojections.xls".
-- The user sbw received an e-mail from [email protected] with the subject line "Thanks for the reports!" with the attachments: "paymentdetails.txt".

Or am I asking too much? As I said our Linux team is currently trying to script it on the smarthost, but it's getting a bit complicated with DBs having to be developed etc.

Thanks again!
Click to expand...

You can do that with some archiving solutions but I think it would be a pit tricky to do natively.

J
 
Think weve had similar things requested at work.

I believe in our cases, weve let the mail be delivered to a public folder mailbox and then any redirection of particular emails or types of email has been done with rules set on that public folder.
 
I know your only asking for technical information here but just as a heads up you are opening up a tricky can of worms as far as compliance goes if you are collecting copies of emails without users being aware, I'd have a good read of your company IT policy.
 
a1ex2001 said:
I know your only asking for technical information here but just as a heads up you are opening up a tricky can of worms as far as compliance goes if you are collecting copies of emails without users being aware, I'd have a good read of your company IT policy.
Click to expand...

Really?

As far as I am concerned the only people who need to read their polices are the system users who will learn all I.T systems and data belong to the company. This includes their e-mail.

As far as compliance goes, especially in the finance world, its law to have archival history of correspondence.
 
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