Help Regarding Interview.

Ok guys, thanks for all the help, here is what I've come up with. I've read it through quite a few times and think that it sounds alright, its probably just under both time constraints so I think I'm ok there, just hoping someone can give it a quick read.

Shift Brief:
I’d ask all of my members of staff to meet in the training room, although it’s not a formal presentation, it is something that would need to be explained away from the shop floor so that I can get the point across clearly, and it would give my members of staff the opportunity to voice their opinions back. I would explain that due to unforeseen issues, in the form of the computer systems that the warehouse’s workload as a whole has got behind, and because of our great success rate over the last couple of weeks, we and most likely other teams have been asked to work extra to help get us back on track. I’d explain the fact that we don’t want to come in the following week only to pick up pieces from the previous week as we’d then be further behind and could essentially impact on our great KPIs and then staff would have to stay on rather than being able to finish early. Then my members of staff will be given the chance to voice their opinions, and ask questions they may have for the reasoning for them as individuals having to do a 6th day.


Presentation:
(After asking all members of staff to meet up in the training room)
Good afternoon guys, firstly I’d just like to thank everyone here for the fantastic efforts over the last few weeks, everyone’s really had their head down and got on with it and as such we’ve really exceeded our KPI’s, so again thank you for that. I know we have had a few bits of sickness on the department but that hasn’t slowed us down so let’s just keep up the good work. My main reason for calling you all in here today was that I just wanted to get everyone together quickly just to explain a meeting I’ve had with Glenn*. Due to the computer issues we had yesterday and this morning the warehouse as a whole has got a little behind and we’ve now been asked to do a 6th day on Friday to help get us back to our correct service level. I’ve been told they expect the computer systems to be repaired by some point today if not, tomorrow morning, so we don’t want to fall behind even further on in the week if it doesn’t get fixed, we really need to pull together as a team and get on with it. We’re not the only team to have been asked as other teams have been sent home early and will be expected to make up their hours on Friday as well. We’ve been asked to do it as they have planned additional deliveries to go out Saturday morning to ensure all of our stores still receive their stock in good time, so we just need to be here to make sure that it’s ready to go. I appreciate some of you may have plans, I myself have a friend’s birthday party to get to, so the quicker we get the job done, the quicker we can get out of here. Now I don’t expect people to be literally running around as I don’t want any accidents on the department but let’s really get stuck in and get us back to where we should be. We’ve haven’t been asked to do a 6th day yet this year and so this isn’t a regular occurrence, nor is the problems with the computer system so you know I wouldn’t normally ask this of you, but I am for this week.
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It does say at the bottom
NB: You are allowed to make any reasonable assumptions if any facts and figures are required
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Thus why some facts are included, it does actually state about me going to the birthday party so I thought I'd include that.
 
Not sure either of those are enough for 5 and 10 minutes though unless youa re going to speak really slowly.........

Also the shift bried shoud be what youy are saying to the staff. The presentation is to the interviews explaining your reasoing behinf it
 
I think, and this is only opinion, that you've got that backwards!

The "presentation" you did there (in my head) is the briefing, and you would then need to dissect that for the actual presentation.

In which you would say something like:

"I praised them for their efforts at the beginning because i wanted them to realise they were appreciated"

That sort of thing.

I could be wrong though :)

Regarding the content you wrote, i think it's pretty good - would be better delivered naturally rather than read i'm sure.

I sometimes think saying things like "and they've asked us to bail them out, so let's show them what we're capable of" type statements to be useful with a team, but might be misinterpreted as separatist by some spectators, dunno.
 
seems Greebo agrees!

Shift Brief is the second part you wrote (which can be prefaced with "i would get everyone together in the team room as it is quieter and more "official")

You then need to dissect your justifications for the things you said in the brief!
 
Me and Pug seem to be on the same wavelength! Although his spelling is much better as I can't seem to type today lol
 
haha i hope we're right!

And i've retyped my posts a few times as my typing is crapola too!
 
OK, thanks guys you've been a massive help! Really appreciate it. Going to finish off the gardening and then get back to this later on, maybe you could stop by tomorrow and make sure I haven't completely balls it and I'm aiming in the right direction. That would be fantastic.
 
Tbh I think the brief (the slab of text above) is about there.

By the time you read it slowly, make eye contact and work the room (and give an opportunity for any questions) I think you'll be there.

The 10 mins presentation just needs to justify why you said the main points in your "speech" so should fall into place.
 
Yeah I've been working on it, I'm up to about 2 pages but considering how tired I am and dehydrated from gardening I'm pretty sure I've been waffling so given up for now. Its quite a bit longer and goes into much greater detail.
 
Pug said:
Expect someone on the interview panel to role-play a disagreement/protestation for you to overcome too.
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Definitely prepare for how you want to handle this, e.g. you are 1min into your presentation and one of the them will probably jump in to see how you handle it. If you haven't prepared for this it could be easy to get flustered and/or dragged off-piste into an argument perhaps not even directly related to the meeting in front of all the other staff.

Various ways you could handle it e.g. politely explain that you'll field all questions at the end when you've finished explaining the situation (i.e. in interview terms making sure you can go through your pre-planned presentation without too many major distractions), alternatively if you are the type of person who can think on their feet very quickly you could take the approach of batting away every question or protestation on the fly (more risky but could be very powerful if you can pull it off).
 
well, i think the format is right, and the content good. It gets a little muddled for me in the middle of the brief with the saturday delivery thing, and you justification helps explain it, but it's muddy (may not be to someone in the industry though :) )

So i think you're there really! Just practise it, and perfect it. Also, think about how you are going to give the presentation? Just read it out, memorise it or actually present using handouts/slides?

For example, would they be expecting powerpoint? If so, 10 mins to me means no more than 3-4 slides (+ title). If you think that might be a good idea/possibility then you could split each slide into a topic e.g.:

Morale
Business Needs
Justification
something else

and on each slide highlight which bit of your brief is relevant to each of these headings?

Just a rambling thought!
 
No you're right, I hadn't considered that, I was prepared just to stand up with just my sheet for notes and go for it. But now you mention it, I should have a backup(s).
 
Just wanted to post an update to this....

Wanted to say thank you to everyone for the help, the interviewers really liked the brief that I gave and said that I had good justification for all of my points. The interview itself went rather well I feel but this is yet another round of interviews to take place before someone is selected. Talk about intense!
 
Congrats, fingers crossed for you.

If you dont get this one, always look positive and you will be better on the next one. Practice makes perfect.
 
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