how would you keep tally of which computers are free (around 400 of them)

other than finding a program that will do it there are 3 approaches..

1) login / off scripts to update database

2) poll the workstations (psloggedon from syinternals)

3) give all the users a common mapped resource and monitor that to see who is connected on what PC.

if you are a programmer all of the above would be easy..

I'm not a programmer I would probably try 3 first, see if I can find a program that will output all the machines connected to a resource (directed to a txt file), you can then compare machines connected to the resource to all the machines
 
You could set a login script to record the pc name (maybe to a central database or just writing the pc name / time to a file shared somewhere).

This would let you see fairly easily which PCs have not been logged in for some time.
 
This seems weird...
Are users getting up and moving about all the time?
Surely when you start in a new company you are allocated a desk with a PC on it, and you stay there. Floorplan / chart gets updated, same when someone leaves.

Why is it up to the IT department to do HR's job!
 
Finding out the date of last login which resides under the computers container within AD could work. But it's messy. Depending on what AD structure you have depends on firstly how accurately the date is (lastlogon doesn't get replicated, but lastlogontimestamp does - but it's still not accurate).

You're best off getting specific desks set up for users, so they only use their one machine. New starters can come in and be allocated a desk, and then your records updated. This allows you to keep on top and stop the frequency of the audits.
 
ooow I ahve an easier idea...

new policy turn off the PC when its not in use, anyone who spots a PC not in use shuts it down..

then you only need a ping script to run every 15mins to see whats on and whats off....

with all these solutions you obviously need an easy way to view whats available...!

obviously you need a front end to show what PC is available and where it is...
 
ooow I ahve an easier idea...

new policy turn off the PC when its not in use, anyone who spots a PC not in use shuts it down..

then you only need a ping script to run every 15mins to see whats on and whats off....

with all these solutions you obviously need an easy way to view whats available...!

obviously you need a front end to show what PC is available and where it is...

Something like Friendly pinger could work, but again, you need to monitor it consistently and it would only tell you if the PC is off ;)
 
You could set a login script to record the pc name (maybe to a central database or just writing the pc name / time to a file shared somewhere).

This would let you see fairly easily which PCs have not been logged in for some time.
This is what i would do. Software like Impero and Spiceworks would be massive overkill for something as simple as this.
 
Some really helpful replies here, I'm on the worlds worst mobile phone (antiquated blackberry) so will peruse properly once I'm home.

Thanks, GD is a superb place.


P.s sorry for calling you a muppet Estenbanray, my temper ran away with me. Won't happen again.
 
This seems weird...
Are users getting up and moving about all the time?
Surely when you start in a new company you are allocated a desk with a PC on it, and you stay there. Floorplan / chart gets updated, same when someone leaves.

Why is it up to the IT department to do HR's job!

Depends on the business. A call centre could be a case of take which desk is free.
We deal with one call centre that has people waiting in a line to log on to the next available PC where ever it is on that floor!
 
Depends on the business. A call centre could be a case of take which desk is free.
We deal with one call centre that has people waiting in a line to log on to the next available PC where ever it is on that floor!

But in those situations surely it's the employees job to find a computer using their eyes, rather than relying on some guy with a list somewhere.
 
But in those situations surely it's the employees job to find a computer using their eyes, rather than relying on some guy with a list somewhere.

No, they are contracted to provide a service, this needs to be managed.
They have telephony tools in place to see what is available where, but then any decent CTI software would have something like that in place.
 
Thanks for your useful input.

I don't work in IT you muppet, I'm merely trying to be helpful to the company.

well, you're essentially saying you don't know what to do and thus have asked for help here.

are you saying there's a 'hot desk' set-up, where a worker will set up on any available desk?
 
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