Is there a nice way to do expenses?

oulton · 15 Oct 2015 at 19:04

I hate paperwork and always lose my receipts for things. Is there any easier way to conduct this vile part of running a biz?

Nick1881 · 15 Oct 2015 at 19:12

Is this for your own company of a company you work for? My work use an app that I use to take photos of the receipts and it uploads them to the expense system, makes things much easier.

haz_pro · 15 Oct 2015 at 19:12

Check out expenses software, for example Concur. I'm not sure how pricey they are, bound to be something that is freeware though.

Salsa · 15 Oct 2015 at 19:15

We use Concur in work - the app is really handy. Much better than the old paper based process.

/Salsa

knip · 15 Oct 2015 at 19:15

They don't want you to claim it, so they make it as tedious/difficult as possible to do.

crinkleshoes · 15 Oct 2015 at 20:33

Salsa said:
We use Concur in work - the app is really handy. Much better than the old paper based process.

/Salsa

We moved to that last year.

It's good that we can just take photos of receipts now.

But... since doing it, the payment process has gone from 2 weeks to 4-6 weeks... despite supposed improvements in efficiency and lack of need to send receipts by post... :rolleyes:

Salsa · 15 Oct 2015 at 20:36

Interestingly ours has gone from 4-6 weeks to around 5 days. I like it!
/Salsa

Jono · 15 Oct 2015 at 20:53

We had concur at my old employer. We went from having to staple receipts onto bits of A4 paper attached to the report, to being able to take photos of the receipts and yet still had to provide the physical receipts.

Was no fun at the end of a 6-week trip to the USA with everything going on my company CC

Tunney · 15 Oct 2015 at 21:39

We use Concur too. The bar is pretty low but it's the least hassle system I've come across.

Skidder · 15 Oct 2015 at 22:12

Nick1881 said:
Is this for your own company of a company you work for? My work use an app that I use to take photos of the receipts and it uploads them to the expense system, makes things much easier.

That's a great idea. Is that in house or off the shelf?

Scam · 15 Oct 2015 at 22:37

Concur does that too. I think I've seen people using something called Expensely, but I might have made that uo. We have Concur at work.

Moley · 15 Oct 2015 at 22:46

Expensify.com we use this at work. It runs as an app on your phone, you take pictures of your receipts and submit through the internet. Really good.

Nick1881 · 15 Oct 2015 at 23:40

Skidder said:
That's a great idea. Is that in house or off the shelf?

It's Concur with the Expenselt app, didn't realise it was so popular.

Destination · 16 Oct 2015 at 07:03

Write to your local MP, if there is one thing they can give advice on, it is how to do your expenses

Zenduri · 16 Oct 2015 at 07:46

Make up the expenses, if MP's taught us anything its that you can make them up and receipts are for mugs!

Skidder · 16 Oct 2015 at 08:00

Hmmm concur only has one review better than one star on windows phone. Sounds like it is a bit broken compared to other versions

rodenal · 16 Oct 2015 at 08:04

We use Concur.

The functionality to take images of receipts etc looks great, but we are locked out of it for whatever reason. It's also provided with a very slow and convoluted interface, forcing choices from drop downs that seem to take a loooong time to process through.

It may well be more to do with the limitations that my company has put on the system, but I find it highly frustrating.

oldbag · 16 Oct 2015 at 08:09

knip said:
They don't want you to claim it, so they make it as tedious/difficult as possible to do.

Unlikely - normally receipts are required for auditors.

In our system we put the amounts in online and put the receipts in an envelope and give it to accounts. It's really not that arduous.

memyselfandi · 16 Oct 2015 at 08:15

We are now allowed to scan receipts for expenses as of earlier this year (finally .... we're an IT company damn it!).

Our expenses always have been a pain but the company have given as a useful option now of claiming a flat rate per night for stays over two nights (not including travel and hotel bills). This is good as while you could technically claim slightly more if you submitted receipts for everything the flat rate is higher than you tend to spend per day on food etc anyway. This means that when getting back from, for instance, a week long course then I just have to submit receipts for the hotel and rail fare (which have been approved at time of booking) and then just N number of days at £XX a day with no monkeying around with lots of receipts.

oulton · 16 Oct 2015 at 09:34

Thanks for the help, I will be using concur for this now. I can't believe my accountant never mentioned this to me.