We have an archive account at work where a copy of every email send and received is saved and we normally archive a months worth onto a DVD to remove them and stop exchange exceeding it's max size of 72GB.
We used to use a piece of software that my boss wrote to copy 100 emails at a time to a directory that can be burned to a DVD. We have moved to office 2007 and now this is very slow and painful and thus we have over 150000 emails sitting in the Inbox for this account.
I have started making a pst file for each week and moving a bulk load of emails into this pst file but I am limited to about 300-500 at a time else outlook throws a fit and I have 12,000 per week to do so still takes ages
.
I have started using the archive function so move the oldest weeks worth of emails into a pst file and then the next oldest weeks worth into another pst file and so on. This works really well as I can set it going and come back later to do the next load and to burn the last load onto dvd.
When I close the pst archive it doesn't seem to clear any space on the server hosting the mail boxes, which is the main reason we're doing this..to free space on the domain server.
If I checked the mailbox size in exchange system manager and it has shrunk in size and showing the number of emails stored in the main Inbox.
I know maintenance runs every night but not sure what it does.
Does the space the mailbox takes up not change even if you clear out lots of emails and the only way is to run some maintenance to reduce this?
What maintenance should be be running every night and is there maintenances that should be run monthly?
Thanks
Phil
We used to use a piece of software that my boss wrote to copy 100 emails at a time to a directory that can be burned to a DVD. We have moved to office 2007 and now this is very slow and painful and thus we have over 150000 emails sitting in the Inbox for this account.
I have started making a pst file for each week and moving a bulk load of emails into this pst file but I am limited to about 300-500 at a time else outlook throws a fit and I have 12,000 per week to do so still takes ages
.
I have started using the archive function so move the oldest weeks worth of emails into a pst file and then the next oldest weeks worth into another pst file and so on. This works really well as I can set it going and come back later to do the next load and to burn the last load onto dvd.
When I close the pst archive it doesn't seem to clear any space on the server hosting the mail boxes, which is the main reason we're doing this..to free space on the domain server.
If I checked the mailbox size in exchange system manager and it has shrunk in size and showing the number of emails stored in the main Inbox.
I know maintenance runs every night but not sure what it does.
Does the space the mailbox takes up not change even if you clear out lots of emails and the only way is to run some maintenance to reduce this?
What maintenance should be be running every night and is there maintenances that should be run monthly?
Thanks
Phil