OneDrive File Sharing

[theboyrob]

Hello!

I've been searching Google for an answer to this but can't find anything specific to my question;

I am looking at using OneDrive for business with 3 colleagues. We all work from different locations. We have Office 365 Business, and would like to have a company share on OneDrive to share files/folders. We tried this with Dropbox in the past, but with no way of knowing when a file was open by someone else is soon got into a mess. Does OneDrive show when a file is open elsewhere? From my research it seems if you all use Office Online it should do, but we'd like to use the OneDrive Windows app to make a local copy of documents.

I'm also struggling to share a folder with my colleagues, my colleagues can see the shared folder online but there doesn't seem to be anyway to sync the folder for use with the app!

Many Thanks

 

[AHarvey]

You should be able to share spreadsheets/word docs and see when other people are using them, there are pop ups and you can see where people are editing similar with Google Docs. this only works for editing online in the browser, as soon as you are editing a document locally the other people will just be told that it's locked for editing and won't be able to do anything but view it or save a local copy. As long as they are aware of this they can copy + paste the work they've done in when the document is free. I am not sure if it allows files to be merged, you'd have to try that yourself.

This page should cover adding a shared file/folder to your own OneDrive account https://support.office.com/en-gb/ar...ee3f9bfc1504?ui=en-US&rs=en-GB&ad=GB&fromAR=1

 

[Jamesyboyjim]

You can open documents online with Office 365 webapps and save them to Onedrive. This will tell you who is accessing it, I believe you can work on something together too.

 

[theboyrob]

Thanks for the help.

 

[Django x2]

Hello!

I've been searching Google for an answer to this but can't find anything specific to my question;

I am looking at using OneDrive for business with 3 colleagues.

No, you're not. OneDrive for Business is only for Syncing files from SharePoint Document Libraries. Although that might fit better. In any case, both OneDrive and OneDrive for Business (SharePoint) allow version history so you can see / compare and sync the changes.

When a document is open you will be notified that someone else is editing it. If you open it in a browser (any of the Word, Excel, PowerPoint stuff) you'll be told that it's open by xxxxx in the top right corner in red, and you are given the option to Co-Author with that person.

If you open the document in the thick Office application, the file will show as open by xxxxx in the browser view of the file.

They can't sync the file unless you all sign in with the same OneDrive account. You need SharePoint (which does use OneDrive for Business).