Outlook question

mo786 · 25 Jan 2008 at 18:00

Hi
We use Outlook 2003 at work - we all have our calenders which are public for others to look at within our network to see when we are free for eetings etc.

My question is - is it possible to see who has looked at you calender (by their username?)

I am guessing there will be no ability to trace it on my own log in - but can the IT people do it and do you think tis something they wouldnt want to provide unless I had a very good reason (which I dont really have other than curisoity abotu something!)

There must be a trace somewhere - surely when my own calender is accessed eachtime there is a log?

Butters · 25 Jan 2008 at 18:06

Yes, if you are using Exchange (which you most certainly are), there can review the logon logs. Its unlikely they'd provide you with that information though.

mo786 · 25 Jan 2008 at 18:07

when you say logon logs do you mean that there will be a seperate log for everyone who looked at my outlook calender each time and when?

what kind of reason woudl i have to give to be shown that info :confused:

Butters · 25 Jan 2008 at 18:09

Yes, there is a log on log of you has logged on to what mail account and when. Problem is, it hard enough to review it with 5 users let alone say 50.

I have no idea what reason you'd have to give. Sorry!

mo786 · 25 Jan 2008 at 18:16

we have something like 20,000+ users in our organisation - will the log be unique to my own outlook calender or is there just a big fat one that logs everything?

Only around 15 people are SUPPOSED to loo kat my calender but upto 70 peopel actually know me

We are a sub-division of the whole organisation and the first 2 letters of our username is unique - i.e people in finance will probably have usernames starting with FI or something and so on.

Butters · 25 Jan 2008 at 20:00

it possible you (and your colleagues) are spread across 5-6 mail servers (even more).

Each individual mail server could hold up to a thousand users for instance.

Your log will be on one server even if the person accessing it is based on a different mail server. So in reality its one big log, but not as big as it could be.

Here is an example of an exchange log. You can see which account was logged into (username) and by who (windows 2000 account), although this is a 2003 server!

mo786 · 25 Jan 2008 at 20:27

right - thanks for that

so if someone checks my calender are they 'logging into me' (lol) ?

In the above case does it show Andrew everytime he ahs logged into his Outlook acocunt? i.e is it everytiem he opened outlook or searched for email or what?

If Andrew chedked Joes calender would it then just say Joe with E/lite/Andrew near his name?

I take it you cannot JUST click on andrew himself and see every entry made to his account?

Baz · 25 Jan 2008 at 20:50

The better way to do it is to have private calenders, so no one else can view the detail, and if you create a new appointment and invite attendees you can view top level detail on the attendees calenders to see if they are free, busy or tentative. All it shows is if they have any appointments in their calender.

mo786 · 25 Jan 2008 at 21:29

we have to keep our calenders 'public' if you will - its not a problem

i just wanan see who has been nosing into mine! i have my whoel teams on there and randomly look through it to see who is sitting at home on holiday whilst i am working