Project management tracking and document storage

Kemik · 23 Jan 2015 at 10:35

Hi guys,

I was going to put this in the Windows forum but seen as there is online solutions too I thought it might be better in GD.

Okay, the small team of three that I work in are looking for a solution to keeping track of various one-off projects as well as re-occurring quarterly projects. It would be useful if it had a dashboard that shows these projects on a timeline and indicates who has been assigned what. The projects can have deadlines within themselves (e.g. submit this document by then) and overall deadlines. We don't work on behalf of external parties so time tracking or invoicing is not required. It's purely internal.

We use Microsoft Outlook day to day, have access to the full MS suite of programs, and utilise a shared drive and SharePoint for document storage. I am pushing to move to Box for document management as this has been approved by IT but does come with a fee.

We operate as part of a large corporation so getting approval from IT to install software will be nigh on impossible.

Does anyone have any suggestions? At the minute we're tracking documents via email, desktop, shared drive. Deadlines are hand written, single user Outlook tasks, or tracked separately and missed.

Thanks!

Tuppy_Glossop · 23 Jan 2015 at 10:40

Are you prepared to pay ?

AJK · 23 Jan 2015 at 10:45

Jira has a hosted option, and it's cheap ($10/month) for <10 users.
https://www.atlassian.com/software/jira

Tuppy_Glossop · 23 Jan 2015 at 10:48

Try Mavenlink ?

Westyfield2 · 23 Jan 2015 at 10:48

If you're already in the ecosystem, and you want to keep corporate happy, why not go the whole hog with Microsoft. Exchange/SharePoint/Project Server/Team Foundation Server/etc.

Flying_Hellfish · 23 Jan 2015 at 10:49

Yep sounds like Sharepoint!

DaleTheWhale · 23 Jan 2015 at 10:49

EDIT: Just use SharePoint.

xbenjiiman · 23 Jan 2015 at 10:53

We use Redmine at work.

Kemik · 23 Jan 2015 at 11:04

Tuppy_Glossop said:
Are you prepared to pay ?

Up to a point.

Westyfield2 said:
If you're already in the ecosystem, and you want to keep corporate happy, why not go the whole hog with Microsoft. Exchange/SharePoint/Project Server/Team Foundation Server/etc.

Ooooh this could hurt. SharePoint doesn't seem very user friendly to actually setup. I've only ever created a document library.

chanjy · 23 Jan 2015 at 11:09

Trello?

randomshenans · 23 Jan 2015 at 14:02

At enterprise (7000 users) we use SharePoint, Confluence, JIRA and we have Box too. Depending on what your need is. 2013 you have the project templates which are much better than on 2010.

As a startup we use: Trello for easy storyboards, JIRA (& JIRA Agile) for cheapness and I like the platform.

MickeyFinns · 23 Jan 2015 at 14:10

From my experience:

Jira > Attask.

Trello is great if it is super simple stuff.

The absolutely best (although silly money) was the full Microsoft solution. The main thing I liked was being able to attack SQL change scripts and code branches to the work ticket so it could all be managed together.