Work colleague has access to my outlook inbox

Send yourself an email calling the person you think has access everything under the sun. If they catch on then you'll know for sure ;)
 
MooMoo444 said:
Send yourself an email calling the person you think has access everything under the sun. If they catch on then you'll know for sure ;)
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Better:
Set up a hotmail account and send emails from it to your work email purporting to be from this guy's wife/partner - with whom you are having special relations.

And send one back saying you've just found out you have syphilis.
 
Your work email belongs to your work. Full stop.

However, most companies require a senior management authorization to grant access to another person (for work-related reasons only) as there IS a reasonable expectation of privacy.
 
trickycurve said:
If the colleague has permission, I find it hard to believe that he doesn't know about it. You have to physically change the Manage Full Access Permission property and add a user account to it. Either that, or someone else added the colleague for them, but then why would they not tell them about it? Again, it's unlikely the colleague isn't aware of the access, BUT it's still possible he hasn't added it or snooped through emails (seems pointless, though, with the access in the first place).

As above...Kick off and let us know the outcome :p
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or at some point when setting up dozens/hundreds of email addresses an it guy accidentally ticked an extra box or maybve copy pasted an adress into the wrong box?
 
Sneak around to the other guys desk and see if it's added to his Outlook folders. If not it's probably an admin error.
 
bet it was set up just to be shared calenders but a simple error means he now shares everything
 
Fake an email from your boss telling you you're getting a £10,000 Bonus for your hard work this year and to keep it hush-hush as no-one else will be getting it or a new Company Car, anything that would make a snoop rage and go storming off to rant about, just sit back and wait for the fireworks.
 
cheesyboy said:
It's not within their rights. It might be within their rights. Depends on whether appropriate procedure has been followed.
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Yes ok it might be within their rights.

Even the useless people that work in HR usually have this sort of thing covered in an Employee handbook or contract.
 
Does your company have an Infomation Security Officer or similar? This is who normally deals with these sorts of questions in our organisation.
 
As others have said log a ticket with IT to have the permissions removed, this avoids an unnecessary confrontation that could effect your contract renewal. This will quickly let you know if it was setup for any reason or just a simple mistake and either way should let you resolve the situation without looking like an idiot.
 
I would ask him why he has access, i bet it would be something like, when you are not working i need to cover your mailbox. Then ask him to remove it and see what he says. If he says no, then go to hr, then if they say you can get it removed, then go to IT and remove it. Maybe that is wrong way to do it, but that is probably what i would do.
 
I work in our IT Department and have worked in many IT departments, and my POV on this is that I really don't see what the issue is.. its a work email and should only be used for work reasons.. end of! anything created while on company time or/and with company resources belongs to the company inc emails.

If you choice to use it for personal reasons, that's your choice, it will be covered in the IT/End User Policy. If it's that upsetting speak to your manager, it may have been mistake or setup on purposes; but IT wouldn't have done it without a manager requesting it.

What's most likley has happen is that the exchange mailbox is one that they use for contractors and a new alias was created for yourself to use the mailbox. So with it being contractors, they just want one another member of staff to have access to it, in case you leave.
 
I suspect it is an accident. Query it with an email to IT and CC your line manager. Ask for clarification if it is intentional and the rationale behind the decision if it is intentional.
 
slinxy said:
I work in our IT Department and have worked in many IT departments, and my POV on this is that I really don't see what the issue is.. its a work email and should only be used for work reasons.. end of! anything created while on company time or/and with company resources belongs to the company inc emails.

If you choice to use it for personal reasons, that's your choice, it will be covered in the IT/End User Policy. If it's that upsetting speak to your manager, it may have been mistake or setup on purposes; but IT wouldn't have done it without a manager requesting it.

What's most likley has happen is that the exchange mailbox is one that they use for contractors and a new alias was created for yourself to use the mailbox. So with it being contractors, they just want one another member of staff to have access to it, in case you leave.
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It entirely depends on who the colleague is to be honest, if it literally is just a colleague they shouldn't be able to request access, if however management or team leader has asked said employee to monitor the inbox, then yes.

Just speak to whoever is above you and say you noticed a colleague has access to your mail box IF their outlook client is setup correctly...don't go in there all hot headed
 
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