Work email signature?

Scam

Scam

Scam

Soldato
Joined
20 Oct 2002
Posts
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Location
London
I'd be interested in knowing people's opinions on what to put in a work email signature, such as job title etc. My girlfriend hates them, yet at the same time gets annoyed because people belittle her or get confused as to what 'rank/level' she is. I've recently joined a big, big corporate company so copied a few co-workers and currently have..

Name
Job Title
Company name
Company address
Desk number / Mobile number

But I'm wondering if really it's just a waste of text and a bit arrogant.. So do you want people to know your 'rank' and title or do you think that once you get to a certain stage it's not an issue? Certainly none of our higher-ups seem to bother..
 
Is this for being self employed? as most businesses have an approved template.

edit: ah no, missed that you have "higher ups". i thought it was a legal requirement to have things like registered business details at the least?

ours is applied by Exchange and goes:

Name
Job Title

Email

Tel: xxxx | Fax: xxxx | DDI: xxxx | www | Postal
Disclaimer
Registered no:xxxxx
Registered Office: Postal
 
Last edited:
For the bigger companies there's generally a template which goes around.

Mines:

Name
Branch of Company
Company
Mobile Number
Email Address
Link to website of the branch of company I work for
Address
Picture of company logo
FB, LinkedIn, Twitter logos
Blog link
A picture with the current slogan for the month, with a hyperlink towards the website.
And a confidentiality statement at the bottom.

Due to the size of it, I only use it for new mails!
 
Scam said:
I'd be interested in knowing people's opinions on what to put in a work email signature, such as job title etc. My girlfriend hates them, yet at the same time gets annoyed because people belittle her or get confused as to what 'rank/level' she is. I've recently joined a big, big corporate company so copied a few co-workers and currently have..

Name
Job Title
Company name
Company address
Desk number / Mobile number

But I'm wondering if really it's just a waste of text and a bit arrogant.. So do you want people to know your 'rank' and title or do you think that once you get to a certain stage it's not an issue? Certainly none of our higher-ups seem to bother..
Click to expand...

This is what we have. Big company, many users. Just forms the basis of the company really so you know who is who properly. Especially from a support point of view.
 
Mine is:

Name
Job title
Business Unit
Company name
Company address
Telephone/email/.com

The job title is useful so people know what I do, and thereby why I may be asking certain questions. We've got 15,000 people in the company so its useful to know what people do, who they do it for and where they do it.

Also, my signature only gets automatically appended to new emails I start. Replies only get it if I choose to insert it.
 
We have:

firstname lastname | jobtitle

companyname&logo
companyaddress
phonenumber phoneext fax
country1 | country2 | country3 | country4

website

confidentialitybullcrud
Click to expand...

Though i will only ever put my email signature on new emails, not replies (unless i deem it a requirement).
 
Its a few lines of basic information which lets the person receiving it know how to contact you back, and what you generally do for this business. It's not really arrogant or a waste at any level of the business.
 
Scam said:
I've recently joined a big, big corporate company
Click to expand...

As above, I would have thought this was dictated by policy / template, the big, big corporate company I work for enforces it quite strictly :

Name | Position – Business Unit – Region | Company Name

Office Address
Telephone Number in +44 (0) format | Fax number in +44 (0) format | Mobile number

email address | company web-address
Click to expand...
 
Yeah I was surprised that we don't have a template to use. Everything else is automated through the Outlook GAL etc..

Sounds like you all mostly agree with me then! Location is useful because a lot of the people we deal with are in the US (inc my manager).
 
Normally we have:

Name
job title with qualifications
company name/address etc
disclaimer about copyright of content of email etc
 
{SAS}TB said:
As above, I would have thought this was dictated by policy / template, the big, big corporate company I work for enforces it quite strictly :
Click to expand...

yeah thats why i believed it was a legal requirement?

plus we (IT) were made to enforce it so that Outlook/Mac Mail users could not change it.
 
Scam said:
I'd be interested in knowing people's opinions on what to put in a work email signature, such as job title etc. My girlfriend hates them, yet at the same time gets annoyed because people belittle her or get confused as to what 'rank/level' she is. I've recently joined a big, big corporate company so copied a few co-workers and currently have..

Name
Job Title
Company name
Company address
Desk number / Mobile number

But I'm wondering if really it's just a waste of text and a bit arrogant.. So do you want people to know your 'rank' and title or do you think that once you get to a certain stage it's not an issue? Certainly none of our higher-ups seem to bother..
Click to expand...

Name
Speciality
Role
Department
Employer (University)
City
Contact information:
Email
Telephone
Address




<latest publication>
 
Mine is:

Name
Title
Company
Address
Phone

Disclaimer

And it's required. However when emailing to coworkers I can just do the name, it's a small office and we all know each other :p.
 
Ours is automated

Name | Role/Position
Company | Address
Mobile | Landline | Desk location | email address
Company website

Company slogan

I don't understand why you have your email address in a signature - surely they can just click on "reply"? :confused:
 
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