In reference to your recent emails, you expressed dissatisfaction regarding the collection activity for the outstanding balance on the above mentioned account. I regret that you had to contact us under these circumstances and I would like to apologise for any upset or inconvenience that may have been caused by this matter. I am keen to resolve this matter to your satisfaction therefore it is important to let you know about our Complaint Handling Statement and Procedure, which can be found on our website (paper copy available on request):
http://www.hydro.co.uk/HelpandAdvice/ComplaintsProcedure
I would like to confirm I have place a hold on all collections and will conduct a full review of the account. I aim to contact you no later than 29 December 2014 to attempt to resolve the matter to your satisfaction. Should you require to contact me before this date I can be contacted on the details listed above. I look forward to hearing from you.
Yours sincerely